Productivity Tool To do or not to do

To Do a productivity tool

Do you think Julius Caesar worried Marcus Brutus kept a task list? Perhaps he should have! Productivity was key even back in the day!

So how do you manage your task list? WHAT … you don’t have one? Better start one today! One of the biggest challenges we have in our fast paced world is we are bombarded with information. So much so, it makes it increasingly difficult to remember everything we need to. How much could a missed commitment to a valued client cost you?

A task list will make you much more productive! Guaranteed.

To do lists, or task lists are not only for your business tasks but personal tasks as well. It doesn’t matter what system you use, be it paper or one of many excellent software programs on the market today, as long as you use it. I find Microsoft Outlook works well for me; I print a hard copy of my day’s appointments and tasks. With this list at my ready reference I can add and update my list with ease. It only takes me a few minutes at the end of the day to update my electronic version.

Task lists work like this. If your brain knows that you are recording tasks that need to be done, subconsciously it relaxes. It doesn’t attempt to keep looping the task around which adds to your stress as you tend to react is some way each time you “remember”.

Task lists make you productive in another way as well. Pick your favourite colour … go out and buy that colour highlighter. When you complete a task, stroke it out with the highlighter. Your brain will begin to associate the colour with success. Within 30 days you will look forward to completing the tasks and the colour reward you see. You’ll become more organized and actually look forward to adding more tasks to your list with the extra time you have freed up. As productivity increases so will your personal success – guaranteed!

Which is best?

Pen and Paper or computer

It really doesn’t matter. It’s all about organisation. I prefer pen and paper so that I can review it and either add or subtract it when necessary. Other people prefer to print a list and keep a copy on their hard drive. For me, that’s multitasking gone mad. You don’t need to keep a copy once it’s done and dusted. However as they answer the phone during the day and need to add things to it I prefer paper. I use a big diary. I don’t use it to put appointments in only four things that have to do.

A To-Do List Can’t Forget
I personally have a highly developed memory. My family tell me I never forget anything. In reality that’s not true some days are more taxing than others and I forget things that are not written down. Once something is committed to your long-term memory it is impossible for you to forget it (unless of course you have a mental health problem). Having said that your processing power is not great. Your brain has to cope with thousands of visual images as well as audio images every minute. It’s just a precaution to do list makes sure that things actually get done.

Another advantage of paper

I can prioritise tasks! Something may not have been important at 10.00, but by 4  in the afternoon it might be absolutely crucial. I can underline them easily or add stars.

Productivity is Key

It doesn’t really matter how you do it! All that’s important is that you do do it so that you can keep track of everything changes during the course of the day. Don’t forget that change is a vital part of life. We need to be able to react to change very quickly. Whatever works for you is the best productivity tool in creating a to-do list.

Productivity Won’t Be Improved If You Are Unrealistic

Don’t spend I now writing out a to-do list. It’s not war and peace you’re trying to achieve. Don’t put things on that you are unlikely to come complete in that day.
Is it okay to include it if you are going to start it? Yes, I would say to is, but if there is no chance of you even starting then don’t go down the road of adding it to the list. When you survey the list at the end of the day it is just demoralising if there are too many tax that you haven’t even begun to start.

One of the main advantages I find about a to-do list is the fact that essentially it really does help you get things done. I have a tendency for perfectionism and a to-do list curbs this somewhat. It curbs it because I know if I spend too much time on the task that I’m not going to get other tasks done. So, I settled for the good enough is definitely good enough school rather than let’s agonise on this all day and still not improve it school.

<h1> Is It Best to Have a Weekly List? </h1>

It depends what you’re doing and how you like to work. For me, it is counterintuitive. However, I can see that some people it might be beneficial. Have a master weekly list and then break each day down into smaller tasks. This has advantages if you’re doing massive projects. I genuinely try to only add things that can be done in one day! I don’t want to complicate things by having list upon list.

Don’t forget that having a productivity list is to make you more productive. That means becoming more productive in ways that will make you more money. Not in ways that will create massive lists of things to do that take forever and take away your actual time spent on work

What a TO DO List Should Achieve

  • Reduces stress, overwhelm, unnecessary frustration and anxiety
  • Provides faster results because of focused attention
  • Makes planning more efficient and effective
  • Improves time management
  • Enhances organizing and prioritizing skills
  • Offers freedom and flexibility in scheduling
  • Frees up more personal time
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